Price a change in project scope
Extra requests can be welcome work, but they need a clear effect on price and timing. A change process protects the original agreement and the working relationship.
Two ways to handle additions
A swap can be enough
Scope changes are often small when viewed separately and significant when accumulated. The first response should clarify what has changed, why it matters, and what options are available. One option might swap a new deliverable for an existing one; another might add a fee and extend the deadline. Put the agreed choice in writing before doing the extra work. A simple change note can reference the original contract, list the additional work, identify the price, and reset any dependent milestone. This is not a refusal to collaborate. It helps both sides decide which version of the project they actually want to fund.
Where scope begins to move
A campaign brief calls for three short clips. After the first cut, the client asks for two new formats and a translated version. The additions may be valuable, but they require new editing, review, and delivery time that the original fee did not include.
Document the revised deal
Define deliverables, review rounds, formats, and deadlines in the initial quote. When a new request arrives, estimate its effect and send a short written change proposal before starting.
Practice a calm reply
Look back at one assignment that expanded. List each new request and its estimated time. Write a two-sentence response that offers a swap or a priced addition without sounding defensive.
Keep accountability clear
Some changes correct an error in the original work and should be handled under the agreed terms. Distinguish those from new requests before quoting more.
